Who will be organizing this great event?

Team members and roles

To make planning and execution of the conference as smooth as possible, we assign a single point of contact (SPOC) to the following areas:

• Head The Head SPOC will be a full time hired event coordinator who will have the overall responsibility for all of the areas below. The Head SPOC's salary will primarily be covered by Pro Drupal companies in Denmark.
• Venue The Venue SPOC is in charge of all communication with the venue.
  SPOC: naxoc
• Accommodation The Accommodation SPOC is in charge of communication with the conference hotels. Handles special requests and requirements for hotel rooms or apartments.
  SPOC: zorp
• Food The Food SPOC handles special food requests and provides attendees with restaurant recommendations and bookings.
  SPOC: beltofte
• Program The Program SPOC is in charge of the conference schedule and speaker recruitment. Handles rescheduling and communicates program changes to the attendees.
  SPOC: posodk
• Activities The Activity SPOC coordinates all the official social activities. Helps out with special sightseeing requests.
  SPOC: mortendk
• BOF The BOF Master is in charge of scheduling and advertising BOF sessions.
  SPOC: tiburón
• Sprints The Sprint SPOC help attendees find room for the sprints during and after the conference.
  SPOC: tiburón
• Swag The Swag Coordinator will communicate with attending companies to make sure that attendees don't end up with 17 cheap Drupal-branded pens.
  SPOC: mortendk
• Sponsors The Sponsor Coordinator handles all materials from the sponsoring companies and organizations. The Swedish community will be a part of the sponsor handling.
  SPOC: mikl
• Trade fair The Trade Fairy handles all materials from the companies with booths at the trade fair. Helps out during setup and tear-down of the booths.
  SPOC: nopstrup
• Outreach The Community Builder handles contact with other regional Drupal communities.
  SPOC: zorp
• Environment The Chief Environmental Officer is responsible for maintaining a zero carbon footprint and for garbage collection.
  SPOC: andreashaugstrup
• Information desk Secretaries responsible for the information desk at the conference venue. The 2-3 reponsible team members for the information desk will be announced later. The information desk will be the key point for questions and other requests, and the desk will be in direct contact with other SPOC's.
• Technical The Technical SPOC is responsible for all the technical considerations at the conference and at the venue. The technical SPOC will have different teams working together with him: Room team (responsible for projectors, screens, microphones, sound etc. in each room), the video recording team (recording video of each session), IT team (responsible for internet etc.).
  SPOC: wulff
• Public relations The PR SPOC is responsible for all public relations and contact with the media and the press.
  SPOC: johsw
• Website The Website SPOC is responsible for the conference website. The team will consist of the SPOC and 3 other team members working together with him. A prototype for the website will be made for our Drupal Camp in May 2010 in Copenhagen - this is done to ensure that we have a stable website platform for the conference.
  SPOC: beltofte

Each SPOC will be available via e-mail before and during the conference, and of course in person during the conference.

We will work for transparency in each of the SPOC's responsible areas, to ensure that extra resources can easily can be added to one or more areas if needed.

The Danish Drupal Association (Drupal Danmark) was founded 3 years ago as a forum for local users and developers to talk about Drupal. Earlier this year the association became a legal entity with an elected board, bylaws, and VAT exemption.

The activities of the association center around the www.drupaldanmark.dk website and the #drupal-denmark IRC channel. We have a supportive community, which does a lot of work to help new users get to grips with Drupal, and help out with best practices, hosting recommendations, etc. Also, the website is used to plan most of our social and professional events. The Danish Drupal professionals make up a big part of the membership, but quite a number of new and casual users are members as well.

So far, the local community has organized 3 DrupalCamps, some DrupalDay events, and a lot of meetups. The DrupalCamps have taken place in Copenhagen, each time with more than 100 attendees and a strong showing of international Drupal developers. At each camp, we have made a big effort to reach out to new users and businesses.

DrupalDays and regular meetups are happening in both Copenhagen (the capitol city) and Aarhus (the second biggest city). The meetups range from purely social gatherings to meetings with technical presentations and DrupalCon debriefings. In addition to these events, members of the association have staged Drupal install parties at the IT University in Copenhagen.

Why Copenhagen?

The Danish DrupalCon Team wishes to nominate Copenhagen as a host for DrupalCon in either 2010 or 2011. Our mission is to show that even small countries have great communities. The people behind the Danish Drupal Community are capable of attracting developers, designers, business people and users from all over the world. Being a small community has taught us to seek both inspiration and collaboration from the world around us, and now it's time to invite our fellow Drupal-ers to experience how we work, think and socialize in Denmark. Being small is what makes us really great!

Our overall objective is to make the small things count by improving on all the best aspects of past DrupalCons with a focus on quality and sustainability in every aspect of the conference.

Planning a high quality conference with an international scope takes time. We have a very committed team and we believe that we are ready to take on the challenge in either 2010 or 2011.

• Outreach
• Going green
• Conference Structure
• Social Programming
• Press coverage

More information
Wonderful Copenhagen - http://www.meetincopenhagen.com/content/meetings_and_conventions/about_c...

Our goal is for this to be not only a Danish DrupalCon, but a Scandinavian DrupalCon. With Sweden only a bridge away and with Norway seeming to lack an organized community this is a unique opportunity to put Drupal on the map in the north.

Also, we will use our contacts at the IT University and other educational institutions to reach out to students of IT, design, etc. to spread the word about Drupal to people who may have never heard about it before. As part of this outreach to future users of Drupal, we will have introductory sessions and a couple of install parties in the months leading up to DrupalCon.

With Copenhagen hosting COP15 (http://en.cop15.dk/), we are all about the environment. That is why DrupalCon Copenhagen is going to be the most green and environment friendly DrupalCon yet. The entire conference will have a minimal carbon footprint and feature mainly organic food and beverages. (If the Drupal Association confers a smaller part of the budget could be used to buy carbon-credit to make the conference totally carbon neutral.)

The organizers will try to eliminate unnecessary and wasteful use of paper and other resources by making all conference information available online and at infopoints at the venue.

The wide range of public transportation options makes it easy to go green in Copenhagen. You can get almost anywhere by bus, metro or suburban rail (the s-train network, http://en.wikipedia.org/wiki/S-tog), or, in most cases by using one of the free citybikes or simply by walking.

• http://www.bycyklen.dk/english/thecitybikeandcopenhagen.aspx
• http://ibikecph.dk/sider/about-ibikecph

More green stuff

• Hot and cold beverages will be served in recycle cups only.
• All cold water at the conference will be cooled tap water. The tap water in Denmark is not only drinkable, but tasty and has the same quality as most bottled water. Attendees will get their own reusable canteen as part of the conference welcome bag.

The conference will take place over 5 days. The first day will be used for outreach sessions and various sprints (code, documentation, localization) and is not a part of the conference proper.

The four days of the conference will be split into the following tracks:

• Applications and modules This is the track for skilled Drupal developers. Sessions will cover visions for the future of the Drupal core and APIs, best practices, scaling Drupal for high-traffic sites, etc.
• Design and templates Aimed at designers and front-end developers, this track will cover all aspects of theming Drupal.
• Usability and accessibilty Sessions on how to improve the usability of Drupal, and how to make your site as accessible as possible.
• Business This track covers the business side of Drupal; how Drupal drives your business, which services you can build on top of Drupal etc.
• Newcomers The track for those new to Drupal. Introductory sessions for new Drupal developers and decision makers. This track will get you started developing for Drupal or help you decide whether Drupal is right for your next project.

In addition to the main tracks, we will set aside a big space for a trade fair and enough smaller spaces to have many concurrent BOF sessions. The first day (the outreach day) will be used for various sprints at the conference venue (code, documentation, localization). The local sponsoring companies will provide facilities for further sprints after the final day of the conference.

To make sure BOF sessions run smoothly and are easy to find, we will appoint a BOF Master, who is going to be in charge of scheduling and advertising the sessions. All sessions will be announced electronically making it easy for all attendees to discover interesting sessions.

The trade fair will be placed in a central, high-traffic area, ensuring good exposure of all participating companies and organizations.

To make planning and execution of the conference as smooth as possible, we assign a single point of contact (SPOC) to important areas. See the areas and persons in the section "Teams".

Social evening events

It will be possible to subscribe to the evening events when attendees sign up for the conference and prepay for the non-free events.

Bars / night

• FooBar - Our own bar. We have contacted world class breweries and will serve world famous Danish microbrewery beer at a very cheap price, approx. EUR 2-3/pint. The FooBar will also open a new sponsor channel type - "Branded beer type". It could for example be an American inspired IPA named "IPAcquia". The beers will be served in recyclable glasses to live up to our green and carbon neutral focus. The FooBar will be the central place for after events from both sponsors and ourselves - this also includes DJ’s. Included in the bar will also be a more quiet lounge area for business talks.

Non-bar events

• Table tennis and football tournament.
• Board game tournament arranged in cooperation with a local store called “Fantask”. Ordinary board games and miniature war games with the local board game associations in Copenhagen.
• Evening trip to Tivoli if the weather is great. Both for the people who would like to try all the different attractions or for people who just want to experience the life and lights in Tivoli in the evening. A day trip for Drupal gangers with kids could also be a possiblity if people are interested. Access to Tivoli and the attractions is not cheap, but group discounts are available.

Drupal gangers

It will be possible to subscribe to these events when signing up as a registered Drupal ganger on the conference website and prepay for the non-free events.

• Copenhagen walks - day 1: Historic Copenhagen
  A guided historical round trip to the Queen's castle and other old historical buildings. The local guide will tell stories and anecdotes from the different places.
• Copenhagen walks - day 2: Newer Copenhagen
  A guided round trip in the City seeing some of the new buildings and places like the Opera House, the Black Diamond and Christiania to see the diversity of Copenhagen. The part at Christiania could include a local guide to show the real Christiania life and not only the famous pusher street.
• Guided tour with anecdotes in the Danish Parliament
  The guide will be one or more members of the Danish Parliament.
• Experience Copenhagen from the sea side
  Guided row boat trip around in the canals in Copenhagen. Arranged together with local boat rent shop that we have a close relation to.
• If the weather is fine it is also possible to arrange trips to Amager Beach Park or the Copenhagen Harbour swim baths “Islands Brygge” and “Copencabana”.
• Visit sweden
  Sweden is only 30 minutes away by train - experience the diversity between Denmark & Sweden. A local guided tour through the city of Malmö. Return ticket price is approx EUR 20. Discount is possible for a 6 trip ticket. The Malmö trip will be arranged together with the Swedish Drupal Community.
• Trip to Copenhagen Zoo for Drupal gangers with children. Experience one of the more modern zoo gardens in Europe including the new EUR 35 million elephant house and surrounding areas. See also http://uk.zoo.dk/VisitZoo.aspx. A free sneak peak of the Elephants and other animals is also possible from the nearby green garden "Frederiksberg Have".
• If the weather is good and the sun is shining the Drupal gangers could enjoy a day or afternoon in one of the many green areas of Copenhagen - especially if they bring their kids. A suggestion could be "Kongens Have" (The Kings Garden) near the Rosenborg Castle.

Other sightseeing

We will make 1-2 persons responsible as “Sightseeing guides”. These guides will help people with questions about sightseeing in or outside Copenhagen and Malmö. Travel information to these areas, tickets, maps etc.

Getting Drupalcon to Copenhagen will be considered "World news in Denmark" – a Danish way of calling it "big news" – by many due to the size of the conference and the topic. But this does not that Drupal is alien as several of the Danish media corporations have embraced Drupal and are using it for their main sites, regional sites or specific information sites.

Among the various Danish online newspapers using Drupal are a couple of national newspapers.

• B.T.
• Berlingske Tidende (set to launch Tuesday, October 6th)
• Information

Both of the national television stations use Drupal for various information sites and regional sites.

• RadioDays
• TV Syd
• TV/MIDT-VEST
• TV2 Sport
• TV2 Øst

Why is Copenhagen such a perfect place for DrupalCon?

Small BIG city

Copenhagen is the small city with all the best elements of the BIG city. We have managed to squeeze all the action from big cities like New York, London, Paris, and Berlin into a beautiful little place called Copenhagen. We grabbed all the best and made it available within walking distance. Not only is Copenhagen a small BIG city, which offers everything a modern hip young nerd wants. It is also a city with a great history dating back to the 11th century.

You name it, we got it. We have everything from big corporate chains to Michelin starred restaurants to that special little place around the corner that will just warm your heart forever.

But, really, instead of us writing more bullshit we recommend that you visit these sites:
http://www.visitcopenhagen.com/ and http://www.aok.dk/byen-rundt/guide/visiting-copenhagen (most info is in Danish, but at least the site runs Drupal).

To sum up, we want to invite you in; we want to invite you to experience more than Drupal, we want you to experience Copenhagen.

Copenhagen as a conference location

Copenhagen knows how to host a conference; in fact we strive to call it the leading conference city in the world. We do this because of its accessibility, general level of efficiency and low crime rates. Copenhagen is well-organized, offering short distances between hotels and conference facilities.

Each year, the city hosts many big and international conferences; currently more than 90. This year alone, important events like The United Nations Climate Change Conference, the IOC Congress and the UEFA Congress will all be hosted in Copenhagen. This reinforces the fact that we are very good at making visitors feel at home.

Further reading can be found here: http://www.meetincopenhagen.com/content/meetings_and_conventions/about_c...

Infrastructure

We take pride in making it easy to travel around our city. Much like we made it easy to get to Copenhagen, we made it easy to move around once you have arrived.

International Airport

Located in the southern part of Scandinavia, Copenhagen is the main hub for all air traffic in the region. This means that Copenhagen is very easy to get to, we have direct connections to everywhere in Europe and many destinations outside Europe. And not only is it a well connected airport, it is also a well-oiled engine running smoothly and efficient like a good Drupal site. For five consecutive years, Copenhagen airport has been voted the best airport in Europe.

That's all well and good, you say, but your airport is probably two hours away from the city... No, if you are lucky and don't have to wait the 5 min. for the train or the metro line we can have you inside the heart of Copenhagen in 15 minutes. We can guarantee that it won't take you more than 20-25 min. including waiting time.

Copenhagen Airport Kastrup is a located just 8 km southeast of Copenhagen, and there are plenty of ways to get from the airport to the city center:

• By taxi Taxis are available outside the main terminal. Average fare to get to the city center is DKK 220.
• By train The airport station connects to Copenhagen and Northern Zealand. Trains depart every 10 minutes. Ticket price is DKK 31,50 for a single ticket.
• By Metro The metro connects to the city center and departs every 4-6 minutes during the day. Travel time is 15 minutes at a cost of DKK 31,50 for a single ticket.
• By Bus Several bus lines connect the main terminal to various parts of the city.

See also http://www.cph.dk/CPH/UK/MAIN/Parking+and+Transport/

A travel pass for two or more days is available with good discounts. A travel pass gives free access to buses, metro and s-trains in the zones which the travel pass is bought for. Examples:

Price for 2 zones: DKK 32 per day in minimum to days. Approx DKK 160 / EUR 20 for two zones in 5 days. Most of the Copenhagen and Frederiksberg council can be reached within zone 1 and 2. The airport will though require 3 or 4 zones depending on where in Copenhagen the destination is.

City Transportation

In Copenhagen we have everything: Trains, metro, buses (even electrical ones), harbour buses, taxis, bike taxis, bikes... and we take it you brought your legs and feet, because our small big city is so great that you can walk everywhere.

Tickets are divided into zones so the further you go the more zones you need, but for a normal stay in Copenhagen you will seldom need more than a basic 2 zone ticket; it will take you anywhere. Getting to the airport will cost you 3 zones.

The price of a standard 2 zone ticket is DKK 21. You can also buy discount cards with several tickets in one, a card with 10 clips is DKK 130.

Read more: http://www.moviatrafik.dk/Service/Tourist/Pages/Tourist.aspx

Copenhagen Card

A way to combine all your travel and sightseeing is getting a Copenhagen Card; it is available with a duration of 24 or 72 hours. With this card in your hand you can travel all you like and you can visit a long list of museums and get discounts in numerous other places.

See more: http://online.citybreak.com/Search/Other/SearchOther.aspx?pdid=4525&onli...

The Green way

Transportation the Copenhagen way: We ride our bikes. We actually love our bikes so much that we bring them everywhere. So we have made sure that visitors can do the same. Copenhagen provides free bikes that you can use any time you want or you can easily rent a bike to use for your entire stay.

And you don't have to worry about getting run over. We have built streets just for bikes so we can all move around safely while we take care of the environment and our own health.

Drupal is currently powering sites for churches, fan clubs and other associations and institutions, but it is also getting a foothold with Danish businesses.

Drupal is being used as a blogging platform (Journalisten), a newspaper publishing platform (B.T., Information), and as an application framework (Hoist).

Drupal Shops

Consultancies

• openUsource
• Peytz & Co.
• Propeople
• Reveal IT
• Signal Digital
• Tankegang
• Verk
• Lenio

In-house

• Berlingske Media
• Bonnier Publications
• TV2 Regioner
• FDM (In house web department with 3 developers)

Showcases

Media

• Alt om Herning
• Alt om København
• B.T.
• Erhvervsbladet
• Fri.dk
• Information
• Journalisten
• Onside
• Radiodays
• Sporten.dk
• Tipsbladet
• TV festival
• TV Syd
• TV/MIDT-VEST
• TV2 Sport
• TV2 Øst
• Ugeavisen Esbjerg
• Universitetsavisen (University of Copenhagen)
• Weekendavisen

Education

• Virtuel Galathea 3
• DTU Business (Certificate in Entrepreneurial Leadership, Leading Corporate Entrepreneurship)

NGO

• Amnesty Danmark
• Danish associaltion of the deaf
• Enhedslisten
• Grundtvigs Kirke
• The Danish Guide and Scout Association

Government

• Kvinfo
• The Danish library for the blind
• Copenhagen and Århus libraries in beta, making their sites open source

Corporate

• Howe
• Peytz Analyse
• Danfoss jordvarme
• Surftown
• Designit

Copenhagen is a popular conference city and as such has many places suitable for an event the size of DrupalCon. Below are our suggestions for venues which are close to the city center and can host DrupalCon. Read more about Copenhagen as a conference city at http://www.meetincopenhagen.com/content/meetings_and_conventions/about_c...

Selection criteria
The following criteria have been used to select possible venues:

• Placement in or near to the city center.
• Many smaller hotels located close by.
• Public transportation by train close by.
• Easy transportation to/from Copenhagen Airport.
• Largest hall has capacity for at least 1200 people.

Top 4 venues 10 minutes from city center

Map with venues

Radisson SAS Falconer Hotel & Conference Centre
The Falconer Hotel is located in the district of Frederiksberg very close to the city center. It is a modern hotel and conference facility built for large events and it can accomodate events of over 2000 people. The Metro trains run to the door and the surrounding area is a wealth of cafés and restaurants. The city center is only 6 minutes away on the Metro. The hotel is rated at 4 stars and there are many smaller hotels in the area.

Next door to the Falconer conference center is the Frederiksberg Park—one of the most popular green breathing spots in the city of Copenhagen.

Capacity: Large hall for 2100 people and 11 meeting rooms with capacity from 20 to 800 people.

Scandic Hotel
Scandic Copenhagen is a 4-star hotel placed in downtown Copenhagen right on the edge of the four lakes that signify the boundary for the city center. The hotel is just around the corner from Vesterport s-train station and only a 5 minute walk from Copenhagen Central Station that provides direct trains to and from the airport. A large number of smaller hotels are located within 10-15 minutes walking distance.

Capacity: Largest room 1200 people. 12 other rooms with capacity between 20 and 250 people.

Hotel Scandinavia
Hotel Scandinavia is a 4-star hotel close to downtown Copenhagen. The hotel has fenomenal view of the city and features 4-restaurants. The hotel is close to the metro.
Placement: Close to downtown Copenhagen, only 1,3 km from the town square. Close to the metro.
Capacity: Largest room 2100 people. Lots of other rooms with capacity between 30 and 650 people.

Hotel built in (4 stars)

DGI-byen
DGI-byen is a large sports center with spa, squash and swimming pools. They also host conferrences and have a reataurant.
Placement: Right next to CPH Central Station. Close to many hotels in all price ranges.
Capacity: Largest room 1300 people. 9 additional rooms suitable for 40-425 people.
Hotel built in (3 stars).

Right next to DGI-byen is
Øksnehallen
Øksnehallen is an old stable for livestock that was on sale at the meat market nearby. It has been restored and is now in use for konferences and events.
Capacity: One room (5000 sqm - 3400 people). Can be broken into smaller spaces as needed.
Placement: Central CPH. Right next to Central Station (hub for airport trains). Close to many hotels in all price ranges.

Both Øksnehallen and DGI-byen are right next to Tivoli and on the border to Vesterbro - a happening place with lots of cafes and restaurants.

Non-profit venues
If the above venues should be deemed too expensive for the Drupal Association, we have contacts to University of Copenhagen and the IT-University of Copenhagen as alternate venues. Both could potentially provide venues on a non-profit basis. This would be one way to lower the expenses for DrupalCon participants, but we would probably have to settle for a smaller capacity and smaller rooms as neither university can provide single auditoriums fitting 1000 people.

Everything from The Square to Dan Hostel to couch surfing (in keeping with the going green theme).

Hostels:

• http://www.dgi-byen.dk/hostel
• http://www.copenhagendowntown.com/da

Cheap hotels:

• https://www.wakeupcopenhagen.dk
• http://www.cabinn.com/kbh/city/city.html

This section contain additional information to support the decision.

Invitation for Drupal Association from Wonderful Copenhagen
file: WOCO-invitation-for-Drupal-Association.pdf

Recommendation from Johan Falk, chiefain of the Swedish Drupal community
file: Letter_of_recommendation_for_Drupalcon_in_Copenhagen_2011.pdf

Attendants

• When signing up attendees must choose country, company and primary conference track. This will make it possible to filter attendees and see who's attending from your country, your track and so on.
• It will be possible along with the signup and later on to subscribe to social events and prepay for non-free events.
• Like with the events it will also be possible to buy 4-5 day transportation ticket for bus, metro and s-trains. These tickets will be delivered when registering at the conference venue.
• On each event, it will be possible to see who has signed up.

Drupal gangers

• Unlike previous conferences Drupal gangers will also be able to signup on the website. Not like conference attendees, but as Drupal gangers. This is made so Drupal gangers which has met at previous conferences can easily see who's signed up. Like with the attendees it will be possible to filter by country, but also kids (no, yes, age groups). Each Drupal ganger will also be related to their participating spouse.
• Drupal gangers will be able to subscribe on the website for the special Drupal gangers events and maybe pay for non-free events that requires payment upfront (might not be possible in all situations though).
• On each event, it will be possible to see who has signed up.

Goals

• Attendees should be able to find each other.
• Whiteboards for social activities. Will be open 3 days before the event, so attendants can arrange pre-meetups.
• Find attendees via name, country, company and primary track.
• Find Drupal gangers via name, country and kids.

various ideas for the overall feel for the confrence.

About the smiling sun: Hundreds of thousands of smiling suns have in the form of badges and stickers said firmly, but friendly: "NUCLEAR POWER? - NO THANKS" The sun was originally made up by a girl from Aarhus (2nd largest city in DK) today it is a symbol against nuclear power around the globe it is being used in 43 languages.

• Wonderful Copenhagen Photo Gallery
• København som møde og kongresby (video)
• Copenhagen - Lonely Planet Travel Video
• James A. Fitzpatrick's Traveltalks The Voice of the Globe 1953: Copenhagen
  

The Global Information Technology Report 2008-2009

Source: http://www.weforum.org/en/initiatives/gcp/Global%20Information%20Technol...
"Denmark and Sweden once again lead the rankings of The Global Information Technology Report 2008-2009, released for the eighth consecutive year by the World Economic Forum."

Denmark first third year in a row.